The following are common accommodations. All decisions regarding accommodation requests, including others not listed below, are made in consultation with the student's Program Specialist and in accordance with UNM Policy 2310.
The role of attendance, due dates and participation varies from course to course, so it is important for you and the student to discuss how Attendance Adjustment and Deadline Extensions will be handled in your course. While this page should provide you with a solid foundation for this discussion, remember that ARC Accommodations Specialists are available to you and the student to facilitate the conversation, answer questions, and brainstorm reasonable adjustments.
Please keep in mind that an agreement made for the lecture component of a course does not necessarily automatically apply to an associated lab, recitation, etc. (or vice versa). If your course involves multiple components, the student should work with you and any other instructors or course coordinators to complete separate agreements for each (unless you explicitly note otherwise).
To set up Attendance Adjustment and/or Deadline Extension Agreement in your course.
Read through the guidance on this page to best understand how to determine the level of flexibility that would be reasonable for this student in your course.
1. With the student, discuss potential flexibility to the course’s relevant policies to find a balance of the student’s needs and the core requirements. NOTE: If you and the student are unable to easily agree on a balance, or if either or you feel that the conversation has become more of a debate or protracted negotiation, then please contact ARC for consultation.
2. Once an agreement is reached, put the agreement in writing. You can use our Attendance Adjustment/Deadline Extension Agreement Template link: accommodations/attendance-and-deadline-agreement-template.docx, type up your own agreement, or just forward us an email chain containing the terms of the agreement, whichever is most expedient.
3. In the majority of cases, the student will provide ARC with a copy of the terms of the agreement within the first few weeks of the course or soon after registering with ARC. We encourage the student to include you when they email us the terms of the agreement, but if they do not include you, or if they turn in the terms of the agreement in hard-copy form, ARC will email you the terms of the agreement supplied by the student to ensure that we are all on the same page and to provide an opportunity for any clarification that may be needed.
4. If the student has elected to have ARC negotiate the terms of the agreement on their behalf, then an ARC Accommodations Specialist will contact you directly to ascertain what would be reasonable terms for the agreement.
With these accommodations, the student is permitted a reasonable amount of flexibility. Reasonable flexibility can be determined by analyzing the course design. The accommodations should not compromise the essential design and learning outcomes of the course. During your analysis, we ask that you consider the following questions:
- How have you made exceptions to these policies in the past?
- Are attendance and/or participation factored in as part of the course grade? If so, how? Is this a course, department or college policy?
- Is there any flexibility regarding attendance or assignments already built into the course?
- Is the format of instruction primarily lecture or interactive?
- Does instruction and learning rely on specific elements from the previous session or assignment?
- Do student contributions constitute a significant component of the learning process (e.g. discussion, presentations, role-plays)? What is the impact on the educational experience of other students in the class if a student is absent or misses a deadline?
ARC is designated to certify students with disabilities taking reduced course loads for the New Mexico Lottery Scholarship, Amigo Scholarship, Presidential Scholarship, and any other scholarship accepted by UNM Financial Aid department.
The University of New Mexico may allow course substitutions for students receiving Accessibility Resource Center services, based on strong documentation of a weakness related to the disability in a specific area. A student must write a letter of appeal and meet with the student’s program specialist from Accessibility Resource Center. The letter of appeal or departmental form should contain at least the following:
- The student’s name, address, student identification number, and major
- A description of request
- An explanation of the student’s disability
- Rationale for the request
- Any past history of any previous attempts to complete courses similar to the core curriculum subject
- Any history of similar requests granted by any college, university or high school
A letter from Accessibility Resource Center should accompany the student’s request verifying the disability, date of initiation of services, and an indication of how long the student has had the disability.
Action by the University
The following outlines the procedure for the implementation of a course substitution.
- The student’s academic advisor will review the student’s request.
- The potential impact on the student’s degree and potential substitution course(s) will be determined by the appropriate program.
- All information will be forwarded to the designee of the College Dean.
- The Dean’s office makes the final determination on the appropriateness of the request.
- The Dean’s office will notify the student in writing of its decision.
- If they deny the request, the student may request reconsideration by the Academic Adjustment Policy Committee by writing another letter and providing any new material the student deems pertinent.
- If they deny the request a second time, they will require the student to meet the University requirement. The Academic Adjustment Policy Committee will notify the student in writing of its decision.
- If they approve the request, the Academic Adjustment Policy Committee will notify the student in writing of its decision.
UNM Policy 2310 on academic adjustments for students with disabilities allows for 15 days for a decision to be made.
Access to class notes is critical to learning. There are three ways to accomplish this: 1) audio recording lectures using a smarten or other device such as an iPad, tablet or computer; 2) instructor slides and overheads in advance of class or available through UNM Learn; and 3) supplemental notes by a peer volunteer.
Digital Recording Lectures and/or Smarten
Students may use personal digital recorder, note taking app, or smarten to record lectures. Digital recorders and smartens are available for loan through Accessibility Resource Center as needed.
Class Notes Provided by the Instructor
Faculty often provide class notes to students and fulfill the need for note taking assistance. A good study strategy for all students is to augment the PowerPoint slides or overheads by taking additional notes during the lectures. This will help you to recall the information as you prepare for exams.
Supplemental Notes by a Peer Volunteer
Students approved for peer volunteer note taking must register with the Accessibility Resource Center (ARC) and provide a class schedule each semester to initiate this option. This should be done before the start of each semester or as soon as the need arises. Students can register for note assistance in person, by phone, or by emailing the Program Specialist.
Students may know or observe someone in class who takes comprehensive notes. A quick way to obtain notes is to ask your peer to serve as a volunteer note taker. If you don’t feel comfortable asking the person, but know the person‘s contact information ARC will contact the student directly. If you are unable to secure a volunteer, every effort will be made to find a qualified note taker within 15 working days of the request as outlined in the University of New Mexico Policy 2310, Academic Adjustments for Students with Disabilities. ARC will ask the instructor to make an announcement in class requesting a volunteer to come forward while maintaining confidentiality of your name.
It is the student’s responsibility to notify ARC if there is a problem with access to class notes or the note taker is not showing up to class. It is mandatory that students using the services of a note taker attend all class sessions as note taking assistance is not a substitute for attendance.
Download the ARC Note-Taker Agreement.